![microsoft word cross reference figure number only microsoft word cross reference figure number only](https://d1rytvr7gmk1sx.cloudfront.net/wp-content/uploads/2021/07/wordpagenumber-b.jpg)
(Excluding this final paragraph mark is very important.) Press Ctrl+C, go back to the blank document, then press Ctrl+V. (Document corruption can manifest itself in a variety of ways.) Open a new, blank document, and then select the entire original document except the final paragraph mark. Refresh the fields, and hopefully your missing caption number will reappear.įinally, if none of the above work, you should consider the possibility that the document is somehow corrupted. Word creates a new field with the 'Figure 1' REF field inside. (Again, make sure the 'Only label and number' option is selected.) Your document will look something like this: Referenced in Figures Figure 1 to Figure 6 Select the 'Figure 1' field and press Ctrl+F9. Make sure Track Changes is turned off, and then use the controls on the Review tab of the ribbon to accept all the changes in the document. Type the word 'to' followed by a cross-reference to the last figure in the range. If you've been using Track Changes in the document, it is also possible that the missing caption was accidentally deleted, but Word still treats it as if it is there for numbering purposes. You can display the hidden text by displaying the Word Options dialog box and using the controls accessible when you click Display at the left side of the dialog box. It could be that the missing caption is there, but is marked as hidden text and therefore not displayed. Display the field codes (press Alt+F9) and compare them to make sure that they, too, are consistent with each other.Īlso check to make sure that hidden text is displayed in your document. Next, check the actual fields used for the table captions. Make sure that there are no inconsistencies in the styles used (at either a paragraph or character level), as this could cause Word to throw off the number under some circumstances. First, you should check the styles used for the captions.
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There are no clear-cut answers as to why this problem could be happening, but there are a few things you can try. Geoff has updated fields throughout the document and re-inserted the table captions, but to no avail. The cross referencing also goes wrong, and the table list in the table of contents is wrong. Once the ‘Table of Figures’ menu pops up, usually you would select either. For example, the table numbers will skip a number, e.g. To do this, find the place you want to insert the table, go to the ‘References’ tab in MS Word and click on ‘Insert Table of Figures’ (n.b., on Mac, go to ‘Insert’, ‘Index and Tables’, then ‘Tables and Figures’). In a few places throughout the document the table numbering breaks down. The list of whats available depends on the type of item. In the Reference type box, click the drop-down list to pick what you want to link to. For example, 'See Figure 2 for an explanation of the upward trend.' On the Insert tab, click Cross-reference. Geoff has a Word document with about 40 numbered tables. In the document, type the text that begins the cross-reference.